Document Management (GdC)

The document management and archive system, much easier

Document management (GdC) is a tool that facilitates the task of document management and archive system in universities, a fundamental aspect when it comes to storing the information that is generated in these institutions, which is increasingly extensive and valuable.

That is why at CSUC we offer a document management service for all universities based on the Alejandria tool, developed by the company 4TIC. While the solution is common to all universities, each can customize it according to their needs. Thus, the elements that comprise it may differ. This is the case, for example, of the Classification chart and policies.

The GdC guarantees the maintenance of the specific characteristics of the archival documents included in the ISO 15489 standard (context information, structure, authenticity, reliability, integrity and usability). It also allows you to manage the management of processing and validity of a lifecycle document and its integration with the preservation and electronic archive service iARXIU (AOC Consortium). 

What are the benefits of the GdC?

• It organizes the information following some pre-established parameters, promoting productivity and efficiency.
• It maintains a hierarchical structure for good organization and accessibility of documents.
• It has a security control so that only assigned users can view the information.
• Encourages collaborative work.
• Gives access to information from anywhere.
• It meets all safety standards.
• Frees up physical space thanks to storage in the CSUC.

What integrates the GdC platform?

• All different objects (background, class, series…) that maintain a hierarchical structure.
• The institutional schema of metadata (vocabulary).
• A common Classification chart and other own charts of each university. From the series, it is defined:
  • Access policy.
  • Disposition policy.
• Lifecycle documents description
• Registries and auditing. Indicators and statistics.
• Supported document formats table.
• Supported electronic formats.
• Box of documentary typologies.
• Management of physical files (deposits and containers).